Choose “Get link” to receive a link that you can send to other users manually.Enter the other users’ email addresses under “Share with people and groups,” and Google will send them invitations to access the spreadsheet.Just click the blue “Share” button in the top-right hand corner, and you’re presented with two choices:
In contrast, collaborating with other users on a Sheets spreadsheet is simple. In short, users’ ability to edit and collaborate in real-time depends on a number of factors, including which device each person is using, whether all users are part of the same organization, and where the spreadsheet being worked on is stored. Google Sheets makes collaboration simpleĮxcel, like the rest of Microsoft 365, offers collaboration through a feature called “co-authoring,” but it’s a tedious, convoluted process that’s beyond the scope of this article. Drive’s interface is far superior to Microsoft’s offerings, with a better search feature to locate files and shared folders, and the option to set up a team (shared) drive. All Sheets files are automatically stored in Google Drive. Autosave is available, but users have to first make sure they’re logged into their OneDrive or Sharepoint account, then turn autosave on.Īutosave in Sheets is automatic you’ll never have to worry about turning it on or hitting the Save button again. Microsoft Excel files may be saved in a OneDrive account (business or personal), on Sharepoint, or locally, on the user’s device. Google Sheets automatically saves all files to Google Drive Sheets can be accessed using any modern web browser, and the functionality is the same regardless of browser, with the exception of offline storage, which is only supported on Google Chrome. Google Sheets is part of Google Workspace, a fully cloud-native, browser-centric productivity suite. Users can also access Excel through a web browser via Microsoft’s Office for the Web, but it’s a pared-down version lacking certain functionalities, such as offline viewing and authoring. Microsoft 365 apps, including Excel, are installed on the user’s desktop, tablet, or mobile device. Google Sheets is entirely cloud-basedĮxcel is part of Microsoft 365, which evolved from Microsoft Office, which was originally designed as a desktop app.
Still, there are some differences, and it’s important to recognize them so that you can get the most out of Google Sheets.
The app interfaces and toolbars are similar, and they share the same core functionalities, such as autofill capabilities, built-in formulas for common calculations like SUM and AVERAGE, sorting and filter views, and advanced functions like macro recording. If you’re accustomed to Microsoft Excel, learning to use Google Sheets is easy.
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